Dependent Care Professional Travel Grant

Professional meetings, conferences, workshops and other scholarly work are critical for career advancement. Expenses for dependent care present a major challenge for postdoctoral scholars (postdocs), both male and female, as most funding agencies and training funds do not allow for such expenses.  Postdoctoral scholars, in particular, are in need of these travel opportunities given their temporary position as trainees on the cusp of entering the job market (the position being the last “step” in their training). This grant program seeks to alleviate expenses of child- and adult-dependent care costs incurred by postdocs during these vital professional development travel opportunities.

This program is supported in part by an Innovation Grant from the Vice Chancellor’s Office of Equity, Diversity and Inclusion.  Alexandra Bortnick, Ph.D., former Chair of the UC San Diego Postdoctoral Association, served as Principal Investigator on this successful grant application.  We would like to thank Dr. Bortnick for her continued support of her fellow scholars at UC San Diego.

The Office of Postdoctoral and Visiting Scholar Affairs, Postdoctoral Association and the Committee on the Status of Women are also sponsors of this program.

Eligibility

To be eligible to apply for a Postdoctoral Scholar Dependent Care Professional Travel Grant, the person must be a UC San Diego postdoctoral scholar in the following title codes during the time of travel:

  • Postdoctoral Scholar — Employee (Title Code 3252)
  • Postdoctoral Scholar — Fellow (Title Code 3253)
  • Postdoctoral Scholar — Paid Direct (Title Code 3254)
  • Postdoctoral Scholar - Employee NEX (Title Code 3255)
  • Interim Postdoctoral Scholar - Employee (Title Code 3256)

We encourage applications from all UC San Diego postdoctoral scholars regardless of gender from all UC San Diego Departments and Divisions.

A postdoctoral scholar may apply for additional travel grants during the same fiscal year, but the total funds awarded will not exceed $600 between July 1, 2016 and June 30, 2017.

Submission Periods and Award Application

There are three submission periods available for applications during the 2016-2017 cycle. Each period will be open for 3 weeks.

Please fill out the application form during the appropriate submission period for travel dates. 

  • June 1 – 22, 2016 for travel within July 1, 2016 – October 31, 2016
  • October 1 – 24, 2016 for travel within November 1, 2016 - February 28, 2017
  • February 1 – 22, 2017 for travel within March 1, 2017 - June 30, 2017

If you submit the form outside of the current submission period, your application will not be reviewed.

If no home care is available, please explain why in your detailed justification for the grant.

Note that modifications to the approved proposal have to be reviewed before the expenses are incurred and changes may mean that award is forfeited.

Selection Process

Recipients of this award will be selected by an internal selection committee composed of faculty, representatives from the Postdoctoral Association and Office of Postdoctoral and Visiting Scholar Affairs.

Recipients will be selected on a first come, first served basis for each submission period with the following taken into consideration:

  • Priority will be given to postdoctoral scholars who will be engaging in critical scholarly work (e.g. presenting at conference, workshop or performing field research)
  • Number of professional development activities the postdoctoral scholar has participated in the last year
  • Number of times the postdoctoral scholar has applied for this award since July 1, 2016
  • If the postdoctoral scholar is part of an underrepresented Department/Division when compared to applicant pool for each submission period

Recipients will be notified on June 30 & October 31, 2016 and February 28, 2017 depending on travel dates.

Award Distribution

Once selected, recipients will be sent a pre-evaluation assessment via email.  This assessment will need to be completed before the time of travel.

Once travel has occurred, the recipients will submit proof of attendance no later than 45 days after travel.

The recipients will also be sent a post-evaluation assessment via email. 

Both assessments (pre- and post- evaluations) and proof of attendance need to be submitted before the award will be issued.

The award is approved explicitly for the expenses described in the application.  Modifications or changes to approved expenses must be submitted and approved prior to travel or they will not be eligible to claim as expenses.

Please note that this award amount will be distributed as income.  Therefore, the award will be subject to taxes and other deductions like regular earnings.  The amount awarded will be augmented to account for an estimated deduction of 15% income tax.  For example, if $600 is awarded, $706 will be added to the postdoctoral scholar’s paycheck.  However, that total amount will still be subject to other income deductions specified by the postdoctoral scholar.

For guidance in navigating an earnings statement and understanding the deductions, please contact Payroll: http://blink.ucsd.edu/sponsor/BFS/divisions/payroll/customer-support.html.

Examples of Fundable Travel

The Dependent Care Professional Travel Grant Program will grant funds to be used for either child- or adult-dependent care.  Examples of these expenses are as follows:

  • Extra dependent care at home while the recipient is traveling
  • On-site dependent care while at a conference or meeting
  • Transportation of dependent and/or caregiver to conference or meeting location
For questions, please contact Ginger Hazen at vhazen@ucsd.edu or (858) 822-5915.

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