Only by exception. Department/PI must make the exception request to the The Graduate Division and receive pre-authorization to offer the Postdoctoral Scholar reimbursement for removal expenses as part of initial recruitment.
Eligible expenses include those listed in APM-560: packing; freight; insurance of household goods; air coach transportation; meals en route (limits apply if travel is by automobile); household goods (i.e. appliances, furniture, clothing); vehicles.
Expenses that are not included in this policy are items incurred after arrival, such as but not limited to temporary housing, short term rentals, and rental cars.
Please note that for all reimbursements, invoices and receipts must be submitted. (This list is not exhaustive and other limitations apply.)
Discretionary (i.e. start-up funds) is the most common source of reimbursement for a move. If a grant or funding agency policy allows for moving expenses as part of recruitment for a postdoctoral scholar, then the reimbursement can be charged to that grant.
There is no limit to the amount that can be requested for reimbursement. The exception memo should include the maximum dollar amount the PI will reimburse. The postdoctoral scholar can be reimbursed up to the requested amount for eligible expenses.
Postdoctoral scholars can be reimbursed up to the predetermined, negotiated amount set forth in the initial and approved request.
The Office of Postdoctoral Scholar Affairs does not provide moving expense funding. It is up to the PI to determine whether funds (i.e. discretionary funds, start up, grant) are available and can make the offer to the postdoctoral scholar.
A memo requesting the exception should be sent to the Office of Postdoctoral Scholar Affairs at
opsa@ucsd.edu. The memo should be addressed to Interim
Dean Judy Kim. The memo should include the maximum dollar amount of the reimbursement, the reason for the exception request and should ensure that
APM-560 guidelines will be met.
Yes. Below please find a template to request a move reimbursement as part of recruitment of a postdoctoral scholar. The request must include:
- Acknowledgement that the request is an exception to policy
- The request for the exception is being made as a part of recruiting the postdoctoral scholar to UC San Diego
- The reimbursement will follow the guidelines set forth in APM-560
- The maximum dollar amount that will be reimbursed
Please see template here: Move Reimbursement Template (PDF)